Consultant Request: ACHIEVE South Africa Case File and Data Audit

Consultant responsibilities

·       Co-develop an operational plan for conducting the file review and data cleanup with points of contact on the ACHIEVE South Africa and global teams

·       Develop tools for conducting the file review and data cleanup in a systematic way, ensuring work is comprehensively documented

·       Oversee file review and data cleanup processes, primarily on site in North West and Free State provinces

·       Share written progress of file review and data cleanup processes with ACHIEVE on a weekly basis, including a) line listings of files that are complete; b) line listings of files that need follow-up; 3) detailed documentation of data cleanup in the database

·       Conduct twice weekly check-ins with ACHIEVE South Africa and/or global teams through period of engagement

·       Submit a final report detailing implementation process and results

Pact responsibilities

·       Available for weekly progress reports and prompt review of deliverables

·       Assign four staff to provide full-time field-based support

·       Provide access to case files for review, office space, and internet

·       Provide access to project database

Deliverables

1.     Operational plan

2.     Tool(s) for conducting file review

3.     Tool(s) for conducting data cleanup

4.     Weekly progress updates

5.     Final report

Timeline

A.  Qualifications

·                A Bachelor’s degree in Public Health, Monitoring and Evaluation, Epidemiology, Biostatistics, or related field

·                At least 8 years of experience conducting monitoring of PEPFAR-funded programs

·                Knowledge of PEPFAR orphans and vulnerable children programming highly preferred

·                Experience leading DQA/RDQA teams and implementing action plans with demonstrably improved data quality

·                Experience developing and implementing data collection tools for PEPFAR-funded programs

·                Experience supervising teams of data collectors

·                Strong quantitative skills

·                High proficiency in Excel

·                Demonstrated experience using relational databases, preferably CBIMS

B.   Eligibility

Consultant must be based in South Africa.

C.  Application Instructions

Applications must be submitted to Erica Kuhlik at [email protected] and must be received by the submission date of 31 July 2024 at 16:00 (4:00 PM) SAST.

Documentation required for application:

·       Resume/CV

·       Proposed budget

·       Technical application (4 pages maximum) detailing:

o   The process the consultant will follow to complete the deliverables

o   Previous experience relevant to the scope, including at least one role leading an RDQA/DQA resulting in demonstrably improved data quality

o   Three professional references

d.  Evaluation Criteria

Pact will evaluate applicants using the follow criteria:

Selected candidates will be contacted for an interview, after which a final decision will be made.

e.   Terms and Conditions

Disclaimers

·     Pact reserves the right to modify by written notice the terms of this solicitation at any time in its sole discretion. Pact may cancel the solicitation at any time.

·     Pact may reject any or all proposals received.

·     Issuance of solicitation does not constitute award commitment by Pact.

·     Pact reserves the right to disqualify any quotation based on applicant’s failure to follow solicitation instructions.

·     Pact will not compensate applicants for their response to the solicitation.

·     Pact reserves the right to issue an award based on initial evaluation of applications without further discussion.

·     Pact may choose to award only part of the scope of work in the solicitation or to issue multiple awards the scope of work.

·     Pact reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition.

·     Pact may contact applicants to confirm information and that the proposal was submitted for this solicitation.

·     Pact may contact listed past performance references without notice to the applicant. Pact also reserves the right to contact other past performance information sources that the applicant did not list in the proposal.

·     By submitting a proposal, the applicant confirms they understand the terms and conditions.

·     Information pertaining to and obtained from the applicant as a result of participation in this solicitation is confidential. The applicant consents to the disclosure of the documents submitted by the applicants to the reviewers involved in the selection process. Please note that all reviewers are bound by non-disclosure agreements.