Consultant Request: ACHIEVE South Africa Case File and Data Audit
Consultant responsibilities
·
Co-develop an operational plan for conducting the file review
and data cleanup with points of contact on the ACHIEVE South Africa and global
teams
·
Develop tools for conducting the file review and data cleanup
in a systematic way, ensuring work is comprehensively documented
·
Oversee file review and data cleanup processes, primarily on
site in North West and Free State provinces
·
Share written progress of file review and data cleanup
processes with ACHIEVE on a weekly basis, including a) line listings of files
that are complete; b) line listings of files that need follow-up; 3) detailed
documentation of data cleanup in the database
·
Conduct twice weekly check-ins with ACHIEVE South Africa
and/or global teams through period of engagement
·
Submit a final report detailing implementation process and
results
Pact responsibilities
·
Available for weekly progress reports and prompt review of
deliverables
·
Assign four staff to provide full-time field-based support
·
Provide access to case files for review, office space, and
internet
·
Provide access to project database
Deliverables
1. Operational plan
2. Tool(s) for conducting
file review
3. Tool(s) for conducting
data cleanup
4. Weekly progress updates
5. Final report
Timeline
Task |
Aug 12 |
Aug 19 |
Aug 26 |
Sept 2 |
Sept 9 |
Sept 16 |
Sept 23 |
Sept 30 |
Planning- Deliverables 1 & 2 Due August 20 |
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Implementation- Deliverable 3 Due
September 22 |
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Wrap-up- Deliverable 4 Due
September 30 |
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A. Qualifications
·
A Bachelor’s degree in Public Health, Monitoring and
Evaluation, Epidemiology, Biostatistics, or related field
·
At least 8 years of experience conducting monitoring of
PEPFAR-funded programs
·
Knowledge of PEPFAR orphans and vulnerable children
programming highly preferred
·
Experience leading DQA/RDQA teams and implementing action
plans with demonstrably improved data quality
·
Experience developing and implementing data collection tools
for PEPFAR-funded programs
·
Experience supervising teams of data collectors
·
Strong quantitative skills
·
High proficiency in Excel
·
Demonstrated experience using relational databases,
preferably CBIMS
B.
Eligibility
Consultant
must be based in South Africa.
C. Application Instructions
Applications must be submitted to Erica Kuhlik at [email protected] and must be received by the submission date of 31 July 2024 at 16:00 (4:00 PM) SAST.
Documentation
required for application:
·
Resume/CV
·
Proposed budget
·
Technical application (4 pages maximum) detailing:
o The process the consultant
will follow to complete the deliverables
o Previous experience
relevant to the scope, including at least one role leading an RDQA/DQA
resulting in demonstrably improved data quality
o Three professional references
d. Evaluation Criteria
Pact
will evaluate applicants using the follow criteria:
Criteria |
Score |
Technical: understanding of the
assignment and proposed approach |
30 |
Qualifications and past performance |
50 |
Proposed budget |
20 |
Total: |
100 points |
Selected
candidates will be contacted for an interview, after which a final decision
will be made.
e.
Terms and Conditions
Disclaimers
·
Pact reserves the right to modify by written notice the terms
of this solicitation at any time in its sole discretion. Pact may cancel the
solicitation at any time.
·
Pact may reject any or all proposals received.
·
Issuance of solicitation does not constitute award commitment
by Pact.
·
Pact reserves the right to disqualify any quotation based on
applicant’s failure to follow solicitation instructions.
·
Pact will not compensate applicants for their response to the
solicitation.
·
Pact reserves the right to issue an award based on initial
evaluation of applications without further discussion.
·
Pact may choose to award only part of the scope of work in
the solicitation or to issue multiple awards the scope of work.
·
Pact reserves the right to waive minor proposal deficiencies
that can be corrected prior to award determination to promote competition.
·
Pact may contact applicants to confirm information and that
the proposal was submitted for this solicitation.
·
Pact may contact listed past performance references without
notice to the applicant. Pact also reserves the right to contact other past
performance information sources that the applicant did not list in the
proposal.
·
By submitting a proposal, the applicant confirms they
understand the terms and conditions.
·
Information pertaining to and obtained from the applicant as
a result of participation in this solicitation is confidential. The applicant
consents to the disclosure of the documents submitted by the applicants to the
reviewers involved in the selection process. Please note that all reviewers are
bound by non-disclosure agreements.